Higher Education Consortia

How To Submit Data to the 2020 Cycle

Important Notes about your data submission:

  • We will only accept submissions through the web portal.
  • The 2020 Data Submission Deadline is January 31, 2021.
  • You will have the ability to enter your data by inputting data on individual program pages or uploading a flat file (Excel fixed column file) into the web portal.
  • Remember to review each program’s data submission and red flag report to check for errors before submitting your institution’s data.
  • Please contact us with any questions at 302-831-7460 or ire-cost@udel.edu.

Data Submission Checklist – PLEASE READ BEFORE SUBMITTING DATA

Click here for a more detailed document on “How to Submit Data” (pdf)

Click here for instructional videos on how to use the Cost Study Web Portal

Step 1. Register for the current study cycle

Step 2. Log-in to the web portal and complete your profile

Step 3. Add, manage, and delete academic programs

  • Make sure department names and CIPs are current

Step 4. Gather your data and create an Excel file

  • Review common mistakes in data definitions
  • Create Excel data file (or gather data for manual submission)
  • Clear all formatting from the Excel file

Step 5. Upload or key in data for each program

  • Click on “upload data” for multiple departments (or manually key-in data)

Step 6. Review data submission and red flag report to check for errors

  • Review Red Flag report and address any errors
  • Look at each program individually, reviewing checkboxes and looking for errors
  • Select checkbox and leave a note explaining any red flags that can be ignored

Step 7. View preliminary results for each program

  • Click review for submission at the bottom of each page
  • Use the three-year-averages to ensure data is in appropriate range
  • Review Direct Instructional Expense per Student Credit Hour chart

Step 8. Submit data and receive confirmation of data validation

  • Submit data by January 31
  • Data will be reviewed by Cost Study team
  • Receive email that your data has been verified and is complete